---
title: "How to Connect Remindlo with Zapier"
slug: "zapier-integration"
type: "help-article"
canonical: "https://www.remindlo.co.uk/help/zapier-integration"
category: "Integrations"
read_time: "7 min read"
published_at: "2026-03-20T10:05:00+00:00"
updated_at: "2026-04-15T19:22:46.421627+00:00"
keywords: ["remindlo zapier integration", "remindlo zapier", "zapier sms reminders", "remindlo automation", "remindlo zapier triggers", "remindlo zapier actions", "automate sms reminders zapier", "zapier appointment reminders"]
---

# How to Connect Remindlo with Zapier

> Automate SMS reminders by connecting Remindlo to 8,000+ apps through Zapier. Triggers, actions, and example workflows explained.

Remindlo integrates with [Zapier](https://zapier.com/apps/remindlo/integrations), giving you access to over 8,000 apps. This means you can automate SMS reminders from virtually any booking platform, CRM, or form tool without writing a single line of code.

This guide covers everything you need to know: available triggers and actions, how to set up your first Zap, and ready-made workflows for popular tools like Calendly, Cal.com, and Acuity Scheduling.

## What You Need

-   A **Remindlo account** - [create one for free](/register?utm_source=help&utm_medium=article&utm_campaign=zapier_integration).
    
-   A **Zapier account** - a free Zapier plan works for simple Zaps.
    

## How to Connect Remindlo to Zapier

1.  Log in to your [Zapier account](https://zapier.com).
    
2.  Click **Create a Zap** (or go to **\+ Create** in the top navigation).
    
3.  Search for **Remindlo** when choosing a trigger or action app.
    
4.  Zapier will ask you to connect your Remindlo account. Click **Sign in** and authorise the connection.
    
5.  Once connected, you can use any of the triggers and actions listed below.
    

You can also start from the [Remindlo Zapier integration page](/integrations/zapier) or directly from your [Remindlo dashboard](/dashboard/integrations/zapier).

## Available Triggers

Triggers start a Zap when something happens in Remindlo. Use these to push data from Remindlo into other apps.

All triggers are **instant** (webhook-based), so your Zaps fire within seconds of the event occurring in Remindlo - no polling delays.

Trigger

Description

Type

**New Contact**

Triggers instantly when a new contact is created in Remindlo.

Instant

**Contact Updated**

Triggers instantly when a contact's details are changed (name, phone, next due date, etc.).

Instant

**Contact Deleted**

Triggers instantly when a contact is removed from Remindlo.

Instant

**New Campaign**

Triggers instantly when a new campaign is created in Remindlo.

Instant

**Campaign Enrolled**

Triggers instantly when a contact is enrolled in a campaign.

Instant

**Message Sent**

Triggers instantly when an SMS is sent successfully to a contact.

Instant

**Message Failed**

Triggers instantly when an SMS delivery fails.

Instant

**Example use cases for triggers:**

-   **New Contact** - automatically add new contacts to a Google Sheet, sync them to your CRM (HubSpot, Salesforce, Pipedrive), or send a welcome email.
    
-   **Contact Updated** - keep your CRM or spreadsheet in sync whenever contact details change in Remindlo.
    
-   **Contact Deleted** - remove or archive the contact in your CRM or mailing list when they are deleted from Remindlo.
    
-   **New Campaign** - post a notification in Slack so your team knows a new campaign was created.
    
-   **Campaign Enrolled** - log enrolments to a Google Sheet, notify your team in Slack, or trigger a follow-up sequence in your email tool.
    
-   **Message Sent** - log successful SMS deliveries for compliance or reporting, or update a CRM activity feed.
    
-   **Message Failed** - get an instant Slack or email alert when an SMS fails to deliver, so you can follow up with the customer directly.
    

## Available Actions

Actions let other apps push data into Remindlo. This is the most common direction: an event happens in your booking tool, and Remindlo sends the SMS reminder.

### Write Actions

Action

Description

**Create Contact**

Creates a new contact in Remindlo with their name, phone number, and appointment details.

**Enroll in Campaign**

Enrolls an existing contact into a specific campaign, triggering the campaign's reminder sequence.

**Send Message**

Sends an SMS message directly to a customer. Useful for one-off confirmations or custom notifications.

### Search Actions

Action

Description

**Find Contact**

Searches for an existing contact in Remindlo by phone number or name.

**Find Campaign**

Searches for a campaign in Remindlo by name.

**Get Contact by ID**

Retrieves a specific contact using their Remindlo ID.

**Find or Create Contact**

Searches for a contact and creates one if no match is found. Ideal for avoiding duplicate contacts.

Here's how it looks on Zapier's side:

![Remindlo Free SMS Reminders Triggers and Actions Zapier](https://www.remindlo.co.uk/media/remindlo-free-sms-reminders-triggers-and-actions-zapier-1774897725774.webp "Remindlo Free SMS Reminders Triggers and Actions Zapier")

## Common Workflows

Here are some of the most popular ways businesses use the Remindlo + Zapier integration.

### Google Sheets → Remindlo

Add contacts to Remindlo automatically when a new row is added to a spreadsheet. Useful if you manage bookings or client lists in Google Sheets and you want to send them SMS later on.

1.  **Trigger:** Google Sheets - New Spreadsheet Row
    
2.  **Action:** Remindlo - Find or Create Contact
    
3.  **Action:** Remindlo - Enroll in Campaign
    

### Calendly → Remindlo

Automatically send SMS reminders for every new Calendly booking.

1.  **Trigger:** Calendly - Invitee Created
    
2.  **Action:** Remindlo - Find or Create Contact (using the invitee's phone number)
    
3.  **Action:** Remindlo - Enroll in Campaign (assign to your reminder campaign)
    

[→ Full Calendly + Remindlo setup guide](/help/calendly-sms-reminders)

### Cal.com → Remindlo

Trigger SMS reminders directly from Cal.com bookings without using Google Calendar as a bridge.

1.  **Trigger:** Cal.com - Booking Created
    
2.  **Action:** Remindlo - Find or Create Contact
    
3.  **Action:** Remindlo - Enroll in Campaign
    

[→ Full Cal.com + Remindlo setup guide](/help/cal-com-sms-reminders)

### Acuity Scheduling → Remindlo

Add SMS reminders that go beyond Acuity's single-reminder-per-appointment limit.

1.  **Trigger:** Acuity Scheduling - New Appointment
    
2.  **Action:** Remindlo - Find or Create Contact
    
3.  **Action:** Remindlo - Enroll in Campaign
    

[→ Full Acuity + Remindlo setup guide](/help/acuity-scheduling-sms-reminders)

### CRM → Remindlo

Send an SMS reminder when a deal reaches a specific stage or when a meeting is booked in your CRM.

1.  **Trigger:** HubSpot / Salesforce / Pipedrive - New Meeting or Deal Stage Change
    
2.  **Action:** Remindlo - Create Contact
    
3.  **Action:** Remindlo - Send Message (for an immediate confirmation)
    

### Form Submission → Remindlo

Collect a phone number through a form and automatically add the person as a Remindlo contact.

1.  **Trigger:** Typeform / Google Forms / JotForm - New Submission
    
2.  **Action:** Remindlo - Create Contact
    
3.  **Action:** Remindlo - Enroll in Campaign
    

### Stripe → Remindlo

Automatically add a contact and send an SMS when a customer completes a payment.

1.  **Trigger:** Stripe - New Payment
    
2.  **Action:** Remindlo - Find or Create Contact (using the customer's phone number)
    
3.  **Action:** Remindlo - Enroll in Campaign
    

## Step-by-Step: Build Your First Zap

This walkthrough uses Calendly as an example, but the same pattern works for any trigger app.

### 1\. Create a Campaign in Remindlo

Before building your Zap, set up a campaign in Remindlo that defines when and what messages to send:

1.  Go to your [Remindlo dashboard](/dashboard).
    
2.  Create a new **Campaign** (e.g. "Appointment Reminders").
    
3.  Configure your reminder schedule (e.g. 24 hours before, 2 hours before).
    
4.  Write your message templates using dynamic variables like `{{first_name}}` and `{{business_name}}`.
    

### 2\. Set Up the Trigger

1.  In Zapier, click **Create a Zap**.
    
2.  Choose your trigger app (e.g. Calendly) and select the trigger event (e.g. Invitee Created).
    
3.  Connect your account and test the trigger to pull in sample data.
    

### 3\. Add the Remindlo Action

1.  Click the **+** button to add an action step.
    
2.  Search for **Remindlo** and choose **Find or Create Contact**.
    
3.  Map the fields from your trigger:
    
    -   **Phone number** - map to the invitee's phone number field.
        
    -   **First name** - map to the invitee's name field.
        
    -   **Appointment date** - map to the event start time.
        
4.  Test the action to confirm the contact appears in Remindlo.
    

### 4\. (Optional) Add an Enroll in Campaign Step

1.  Add another action step: **Remindlo - Enroll in Campaign**.
    
2.  Select the campaign you created in step 1.
    
3.  Use the contact ID from the previous step.
    
4.  Test and publish your Zap.
    

### 5\. Test the Full Flow

Book a test appointment using your own phone number. Verify that:

-   The Zap fires and the contact appears in Remindlo.
    
-   The contact is enrolled in the correct campaign.
    
-   You receive the SMS reminder at the configured time.
    

## Tips and Best Practices

-   **Use "Find or Create Contact"** instead of "Create Contact" to avoid duplicates when a returning client books again.
    
-   **Include the country code** in phone numbers. If your trigger app does not include it, use a Zapier Formatter step to prepend +44 (UK) or the relevant code.
    
-   **Name your Zaps clearly** - for example, "Calendly → Remindlo SMS Reminder" so you can identify them later.
    
-   **Test before going live** - use Zapier's test feature at each step to confirm data is mapping correctly.
    
-   **Check your Zap history** - if reminders are not sending, review the Zap runs in Zapier's Task History to see where the issue is.
    

## Troubleshooting

### Zap is not triggering

-   Check that the Zap is turned on (the toggle should be green).
    
-   Remindlo triggers use polling, which means Zapier checks for new data every few minutes. Allow up to 15 minutes for a new trigger to fire (or use "Run Zap" to test immediately).
    
-   Verify the trigger app account is still connected in Zapier.
    

### Contact not appearing in Remindlo

-   Check the Zap's Task History in Zapier for error messages.
    
-   Make sure the phone number field is mapped correctly and includes a country code.
    
-   Verify your Remindlo account is connected and authorised in Zapier.
    

### Wrong campaign or missing enrolment

-   Double-check that the "Enroll in Campaign" step references the correct campaign.
    
-   Use the "Find Campaign" action if you need to look up a campaign by name dynamically.
    

### Duplicate contacts

-   Switch from "Create Contact" to **"Find or Create Contact"**. This searches by phone number first and only creates a new contact if no match exists.
    

## Need Help?

If you need assistance setting up your Zapier integration, contact us at [support@remindlo.co.uk](mailto:support@remindlo.co.uk). We are happy to help you build the right workflow for your business.

There's also an option to expand the number of use cases even firther using our [REST API](https://www.remindlo.co.uk/help/sms-reminder-api) or [Webhooks](https://www.remindlo.co.uk/help/webhooks-real-time-notifications).

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Canonical URL: https://www.remindlo.co.uk/help/zapier-integration