Session Reminder System
for Therapists and Psychologists
Fewer no-shows and more consistent therapy - automatic SMS reminders bring clients back for each session. Remindlo works on top of the calendar or diary you already use, with no data entry.
No credit card required. Set up in 2 minutes.
- 10
- Free SMS every month
- £19
- Starter plan, 75 SMS a month
- Automatic
- Session reminders
- ⭐⭐⭐⭐⭐
- Google Workspace Marketplace
The Challenge of Client Engagement
Therapy works best with consistency, but life gets in the way
Missed Appointments
Clients forget sessions or let life pressures push therapy down their priorities. You lose income and therapeutic momentum.
Therapy Dropout
Clients who miss sessions often don't rebook. One missed appointment can lead to premature therapy ending and worse outcomes.
Lost Revenue
Each missed session is lost income you can't recover. Late cancellations leave gaps that are hard to fill with other clients.
Gentle Reminders That Support the Therapeutic Process
Remindlo sends thoughtful, professional reminders that help clients stay engaged with their therapy. Reduce no-shows while maintaining the caring tone your practice is known for.
Hi Sarah, this is a reminder about your therapy session tomorrow (Wednesday) at 2pm. If you need to reschedule, please call 0117 234 5678.
Wellbeing Therapy Bristol
Hi James, I noticed we haven't booked your next session yet. Whenever you're ready, you can book online at wellbeingtherapy.co.uk/book or call 0117 234 5678.
Wellbeing Therapy
Hi Emma, well done on completing session 4 of your CBT programme. You're making great progress. Your next session is booked for Friday at 10am.
Wellbeing Therapy Bristol
Works with your calendar
Connect Remindlo to the tools you already use and turn scheduled appointments into automatic SMS reminders.
Works with Google Calendar
Already use Google Calendar for bookings? Connect it to Remindlo and every appointment with a phone number triggers an SMS reminder automatically. No extra steps.
See how Google Calendar integration works →And any other calendar
Don't use Google? Connect Outlook, Microsoft 365, Apple iCloud, Fastmail, Yahoo, Proton, or any webmail/hosting calendar by pasting its public ICS URL.
For All Types of Therapy Practice
Whatever your therapeutic approach, keep clients engaged
Counselling
Person-centred, integrative, and psychodynamic counselling sessions. Support ongoing therapeutic relationships.
CBT Programmes
Structured cognitive behavioural therapy. Track progress through 6-12 session programmes with milestone reminders.
Clinical Psychology
HCPC registered psychologists. Manage complex caseloads with professional appointment reminders.
Couples Therapy
Relationship counselling and couples therapy. Send reminders to both partners for joint sessions.
Group Therapy
Group sessions and support groups. Add every participant to the same campaign so each gets their own reminder.
EMDR & Trauma
Specialised trauma therapy. Maintain session continuity which is especially important for trauma processing.
Support Every Stage of the Therapeutic Journey
From first contact to ongoing support
Initial Assessment
Confirm first appointments and reduce anxiety about attending
Active Therapy
Regular session reminders to maintain therapeutic momentum
Progress Reviews
Review session reminders and milestone acknowledgements
Ongoing Support
Check-in reminders for maintenance sessions and follow-ups
How Remindlo Works
Simple setup, professional results
- 01
Connect Your Calendar
Sync Google, Outlook, Apple or any calendar so sessions flow in automatically. Prefer a spreadsheet? Import a CSV. Still on paper? Snap a photo of your diary.
- 02
Customise Messages
Create message templates that match your practice's tone and approach.
- 03
Set Reminder Times
Choose when reminders go out: 24 hours, 48 hours, or custom intervals.
- 04
Focus on Therapy
Reminders go out automatically. Spend your time with clients, not admin.
Still keeping a paper appointment book? Just take a photo
No calendar or spreadsheet handy? Snap a photo of your diary and Remindlo reads the client names, numbers, and session dates for you - about 30 seconds instead of an hour of typing.
See how the 30-second photo import works →Three messages around every session
Most businesses send one, if any. Remindlo creates all three with your account, at the intervals below. Adjust the wording or switch any of them off if needed.
- Before
3 and 1 day before
Reduce no-shows
Remind customers before every session so fewer slots go empty.
- After
1 day after
Thank you notes
Thank customers right after their session.
- When they are due again
1 month later
Reactivation
Bring back customers who already know your business.
Why SMS for Therapy Practices?
Compare SMS with other reminder methods
| Factor | Phone Call | SMS | |
|---|---|---|---|
| Seen within 3 minutes | Rarely | If answered | 90%+ |
| Non-intrusive | Yes | No | Yes |
| Private and discrete | Can be screened | No (audible) | Yes |
| Time to send | 5-10 mins each | 5-10 mins each | Automatic |
| Written record | Yes | No | Yes |
Built for Therapy Practices
Features designed with therapeutic relationships in mind
GDPR Compliant
Fully compliant with UK data protection. Messages contain only appointment details, never clinical information.
Your Practice Name
Messages sent from your practice name. Maintain professional appearance and client recognition.
Customisable Tone
Create message templates that match your therapeutic approach. Warm, professional, or minimal as you prefer.
Flexible Timing
Send reminders when they work best: 24 hours, 48 hours, or at specific times for different appointment types.
Multiple Practitioners
Running a group practice? Each therapist can manage their own clients with shared practice branding.
Message history
See which reminders were sent and to whom, so you only ring the clients who need it.
The same setup follows up after the visit and reactivates lapsed customers. See all features
Simple, Transparent Pricing
Start free, upgrade anytime. No contracts. No setup fees.
Free Plan
- 10 SMS/month
- Templates for your industry
- AI contact scanner
- AI name recognition
- No credit card required
Starter Plan
- 75 SMS/month
- Unlimited emails
- Calendar integrations
- Contact import
Standard Plan
- 250 SMS/month
- Everything in Starter
- Lower price per SMS
- Priority support
GBP, USD, EUR and many more currencies supported.
What Remindlo users say
“Easy to install and setup new campaigns for small and medium businesses. Free up to 10 SMS per month so you can try without worrying about the bill.”
“I run a small biz and that plugin saves me a ton of time. Works in the background, since I also enabled the auto-sync option. No extra work for me, events with phone numbers are picked up automatically for the reminders; I'm already busy with other stuff so that's good. Using two out of three default workflows - per-visit reminders and post-visit thank you notes to collect reviews.”
Reviews from the Google Workspace Marketplace
Frequently Asked Questions
Common questions about Remindlo for therapists
Support Your Clients' Therapeutic Journey
Join UK therapists who've reduced no-shows by 40% and improved client retention by 35%. Start your free trial today.
Free tier available • No credit card required • Setup in 2 minutes